Contact/calendar info is all stored locally on each device.Įxchange – a bi-directional exchange of information for all items including contacts and calendar. Multiple devices connecting to the same email account using IMAP will all see the same data that resides on the server. When items are deleted on a device, those items get deleted on the server the next time the device connects to the server. Email data remains on the server until deleted on the server or on the device. IMAP – a bi-directional exchange of email data which can be contained in multiple folders. Contact/calendar info is all stored locally on the device. Whether anything remains on the server in the depends on the option selected. There is no bi-directional syncing of the. POP3 – only the contents of the is downloaded to the device once. The protocols are industry standards which each specific capabilities which are not unique to any email client. The 5 industry standard protocols areįor more detail information regarding protocols – see Understanding Email Protocols (POP, Imap, MAPI, EAS etc) but a quick summary is as follows: Email ProtocolsĪn email protocol is the method by which an email client connects to an email account. The exception to this is if you connect to your email account via your browser, otherwise referred to as. Any email account must be configured inside the email client before it can be used. Outlook part of the Office 365 suite being just one of many possible email clients) is used to connect to any email account no matter what device is used, whether laptop, tablet, smartphone and regardless of the platform used on that device (i.e. To keep this as simple as possible, an (i.e. the protocol used) to connect to any given email account which has a direct impact on what information can and does get synchronized natively using Outlook and what requires a 3rd party program. The misunderstanding comes from the marketing materials not making it entirely clear that being able to have the same data depends on one key factor which is how (i.e. the basic 5 user Office 365 Home license). A common misunderstanding people have when it comes to Office 365 (Outlook – desktop client) is the term “sync” with a multi-user multi-device subscription (i.e.
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